Being Organised in Business

Being organised is one of the most useful tools in business. If you’re not organised, you waste time. If you waste time, you’re not focusing on generating income!

Outsource anything that takes you too much time to do or that you aren’t good at. Employ someone if it is cost effective but weigh up the pro’s and con’s first. For example, if you don’t have great skills in running your accounting software to generate invoices, employ the services of a Contract Bookkeeper to do it for you. They will do the job quicker and free up your time to concentrate on generating income.

Having a system for everything you do in your business ensures that the task at hand is done the same way every time. This way you don’t have to reinvent the wheel every time you complete a task. For instance, every time you save a file on your PC, save it to a relevant folder so that next time you need that file, you can find it easily. Filing hardopy invoices, receipts and other paperwork should be done systematically also. If you have a chronological order of files, finding a specific item is easy and less time consuming that sifting through 28 shoeboxes!

Write a ‘to do’ list every day. What do you want to achieve today? How will you achieve it? What priority needs to be placed on each ‘to do’ item?

At the end of each day, you should start writing your ‘to do’ list for the next day. The next morning you can add to the list if there is anything you thought of overnight.

Once you have a ‘to do’ list, don’t procrastinate. Start with the high priority items and work your way down the list. In the amount of time people spend procrastinating, they could have completed the task and been on to the next item!

Checking email all the time, can be a time waster. Pick certain times of the day to go through your emails and allocate a certain amount of time to it. Before you check email in the mornings, try and tick off some items on your ‘to do’ list as well. Structure your day so that you are not constantly checking email.

Organise your desk and filing cabinets. Everything should have its own place. This way, you always know where to look for things! Remember to put things back in ‘their place’ so next time you go looking for them, they are easy to find. Go through everything on your desk – do you need everything there? Can some items be put away? Can some items be thrown away?? Make a point of tidying your desk everyday.

If you waste 10 minutes a day whilst at work, this adds up to about 50 hours a year. That’s a week of your business hours wasted every year. Go on – organise your business (and home) life now! With an extra 10 minutes every day, you’ll be able to increase your sales by focusing on what you do best!

Outsource your bookkeeping today to save your valuable time.

Contact JPAP Bookkeeping in Adelaide. We make your business count!